In the Reports section in the Storyous system administration, you will find a wide range of charts and statistical data that help you better understand how your business operates. Although individual reports display different types of data, their controls are the same in all cases. In this article, we therefore summarize the basic principles of working with charts and tables.
Location selection
If you work with multiple businesses in the administration, you can select a specific business in the top-left corner from which the data should be displayed. All charts and statistics will then relate exclusively to the selected business.
End of day
The displayed data follows the End of day setting configured in your business administration. This affects which day individual revenues and data are assigned to. You can find detailed instructions on how to adjust the end of day in this article.
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Notice: If you work with multiple businesses, it is important to keep in mind that each business may have the End of day set to a different time period. If you select the All businesses option in reports, the system does not take into account individual end-of-day settings of individual businesses. The data is always displayed from midnight to midnight (00:00 – 23:59) for all businesses together. This behavior is standard and should be taken into account especially when comparing revenues and daily summaries between businesses. |
Period selection and working with the calendar
You can set a specific time period using the calendar on the right side of the screen:
- the period is always selected with two clicks – the first selects the start date, the second the end date,
- all days within the range are highlighted in gray, the first and last day in red,
- if you want to display only a single day, click it twice,
- the current day is marked in the calendar with a red outline.
For quicker orientation, you can also use preset shortcuts next to the calendar, such as today, yesterday, or last 30 days.
Time segment
At the top of each report, you can select the time segment for which you want to analyze the data.
The time segment determines how long a time interval one point in the chart represents. You select it above the chart on the left side.
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Example:
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| Notice: The special Time of day segment displays revenues broken down by the 24 hours of the day, regardless of the specific date. |
You have several display options available:
Period comparison
For better clarity, it is possible to compare two periods with each other – for example, the current month with the previous one or the same period last year.
After enabling comparison, two lines will be displayed in the chart:
- red represents the current period,
- blue the compared period.
This allows you to quickly see trends and differences over time.
| Notice: Comparison cannot be exported. |
Working with the chart and table
The chart visualizes data according to the selected business, period, and time segment. When you hover the mouse cursor over a specific point, the exact value represented by that point is displayed. The higher the value, the higher the point is positioned on the y-axis.
In the chart, you can display only selected records, for example:
- compare sales of multiple products,
- display only cash revenues,
- track revenue of a specific table.
The selection can also be defined in the table below the chart using the checkboxes on the left side. The chart automatically adapts to the selected filters. It is also possible to specify which indicator should be displayed in the chart, again by selecting it in the table.
Column customization and data export
Data can be exported in two ways:
- chart export,
- table export.
When exporting a chart, the data is saved to a file in .xls format and contains all data according to the currently set filters and selections.
Next to the table export, by clicking the three-dot icon you can choose which columns should be displayed or hidden. You will also find the option to display revenues excluding VAT.