Fiscalization

Under the Act on the Registration of Sales and the rules of the eKasa system, businesses that accept payments in cash or by cash-substitute payment instruments are required to record these payments via an eKasa cash register and send the data to the Financial Administration system.

English subtitles are available in the video.

To allow your Storyous cash register to operate as an online cash register (ORP/SORP), fiscal data must be stored in it consisting of two .xml files and a password:

• identification data (.xml) – contains basic information about the business and the assigned ORP cash register code,
• authentication data (.xml) – used for encrypted connection of the cash register to the eKasa system; they are part of the so-called initialisation package,
• password for the authentication data – you set it when creating them in the eKasa zone and then use it when uploading them to Storyous and to the fiscal device.

You can obtain the identification and authentication data (.xml) together with the password in the eKasa zone on the Financial Administration portal after logging in to the entrepreneur’s personal internet zone. A detailed step-by-step guide including screenshots can be found directly in the Financial Administration information material: Download of identification and authentication data for ORP (PDF).

For the data from the cash register to be stored and transferred securely, each eKasa cash register must have a connected or integrated fiscal device with certified protected data storage CHDÚ.

How to upload fiscal files to the administration

1. Log in to the Storyous administration.
2. Go to the Setup section.
3. In the menu on the left, select the specific business/sales point and open the Fiscalisation tab.

If you have one fiscal device

1. In the Device drop-down field, leave your cash register selected.
2. Next to Authentication data (.xml), click Choose file and select the authentication .xml file.
3. Next to Identification data (.xml), click Choose file and select the identification .xml file.
4. In the Password field, enter the password you set when creating the authentication data.
5. Click Save.

If you have multiple fiscal devices

1. In the Device field, select the specific device (e.g. “1st tablet”, “2nd tablet”).
2. Click Choose file and upload the relevant authentication and identification .xml files for that device.
3. Enter the password for the authentication data.
4. Click Save.
5. Repeat the same procedure for each additional device.

After uploading and saving the fiscal files in the back office, you need to save the changes to the fiscal device:

1. switch on the till (tablet) and open the Storyous app,
2. after logging in, a dialog may appear informing you about new/unsaved fiscal data and asking for a restart,
3. restart the device using the power button and open Storyous again and log in,
4. if the information dialog appears again, perform another restart of the device – in some cases you may need to restart the device several times until the data are stored correctly,
5. after the data have been uploaded and processed successfully, a message will appear stating that the fiscal data have been stored correctly on the CHDÚ.

Reasons for uploading new fiscal files

You need to request new identification and authentication data (and upload them to Storyous) especially in the following situations:

• expiry of the authentication data – authentication data have a limited validity, usually 2 years,
• change of the entrepreneur’s identification data – for example a change of business name, company ID, tax ID, place of business or sales point, after reporting the change to the tax office,
• technical issues with the fiscal device or cash register – when replacing the fiscal device, reinstalling the system or performing other technical interventions, it may be necessary to upload or restore the fiscal data again (as instructed by the service provider/Financial Administration).