Cash flow in the application
The Storyous system also offers you the option of daily closing. You can find it in the Cash flow section in the application menu directly under Sale. Cash flow is only available on a tablet with a cash register function, more here.
All the operations with cash flow on the tablet can also be done from the administration on PC.
You will see a list of movements in the window. On each cash movement, you will find the exact time of the entry, the name of the user who entered it and the amount of the entered movement in the column on the right. Depending on the type of shift, a different colour is displayed. The "Income" movement is displayed with a "+" (plus) sign and the amount is displayed in blue. The "Outcome" movement is displayed with a "-" (minus) sign and is highlighted in red.
Below you will find three buttons - Enter state at the beginning, Add shift and Make close. The "Enter state at the beginning" button is only available after the close, once you enter the initial state or sell something in the application, it will change to black and it will not be possible to click on it.
Enter the state at the beginning
To enter the initial state of the cash register at the beginning of the shift, it is necessary to click on the "Enter the state at the beginning" button. Then a new window will open, in the amount field it is necessary to enter 0, - or the current amount that is in the cash register. You can type a short text in the note field (for example, name or "morning / afternoon shift"). To end the operation, it is necessary to click on the "Enter state at the beginning" button.
You can use the Add shift button to change the current cash register status at any time between entering the initial status and closing. In the dialog box, select whether it is a income or outcome (whether the deposited amount is added or subtracted to the current cash position), enter a specific amount, you can select the category of movement (these are set in the web administration) and optionally enter a note that shows purpose of adding shift.
In the web administration, you can enter cash movements in the past, just click on the "in the past" button. The same goes for movement adjustment.
If you want to close your daily sales, you need to make a closure. In the window, after pressing the "Make close" button, you will see the information that will be printed out on the closing date - during the day you can quickly check the current sales and the current state of the cash register. In addition to the current state of the cash register, it is possible to check past discounts, tips and sales according to users. The closure can also be divided according to the value of sales at individual printers. You will immediately know how much your kitchen has earned, for example, and how many bars. It is also possible to set all sold products to be printed on the shutter. You can easily set the details on the closure in your web administration, in the Place section, Place settings tab.
A preview of the closure can be printed to continuously check the state of the cash register during the day. To print and complete the closure, just confirm it by pressing the "Print preview" button.
If you have more than one tablet before the closure is complete, the application will alert you to check other devices as well. The closing cannot be edited afterwards, if unsynchronized operations remain on other devices. The closing would not reflect the correct sales.
Once the closure is printed, the "Enter the state at the beginning" button will turn red and the cash register is ready for the next shift. For a detailed view of the deadline, just click on "Closure detail". Once closed, a copy of the closure can be printed.
If you have a payment terminal from us, the closing in the tablet will be performed automatically on it as well, so it is not necessary to enter it separately on the payment device. You will also find information about card payments on the printed paper.
As in the application, in your web administration you can work with cash shifts and closure. In addition, you can find the entire history of shifts in the Cash shifts tab in the Accounts section.
In the tab, select a specific company first. Once selected, you will find a list of cash shifts. For each cash shift, you will find the exact time of the entry, the name of the user who entered it and the amount of a specific shifts in the column on the right. If you have multiple cash register tablets in your business, you can switch between them at the top of the calendar. You can view all cash shifts in a given period using the calendar. Even in the administration, it is possible to enter all operations with shifts that you perform from the tablet, you can also export all movements in the selected period to an .xls file. You can also edit the cash shifts back from the web administration, but it cannot be entered in the past or deleted. After adjusting the shifts, the closure is recalculated automatically.
The "Enter the state at the beginning" button is only available after the closure has been executed, as soon as you enter the initial state or sell something in the application, it disappears and reappears only after the next closure at main cash register. When entering the initial state, it is possible to enter 0, - or the amount after the last closure.
If you have multiple tablets in the company that serve as cash registers, it is easy to distinguish the sales at a particular cash register from the total sales on all tablets in the company. You can open the closure detail to view detailed information.
Adding a cash flow will increase or decrease the current cash position by a specified amount, depending on whether it is a cash deposit or withdrawal. You can sort the shifts by category for clarity, you can find out how to set the categories in the article Categories of cash shifts. After clicking on the Create button, the shift will be written to the list of shifts and the current cash balance will be adjusted.
To find out the current status of the cash register in the administration, click on the "Make a closure" button, which will display detailed information about the cash register without you having to be with the tablet.
If you want to close your daily sales, you need to close. After pressing the button, you will see detailed information about your daily sales in a new window and confirm it with the Execute closing button. If you perform the shutter on a tablet, it will be printed from the printer, if you enter the shutter in the administration, it will not be printed from the printer.
The blind blind is used only for the user with the role of waiter, the user is shown a window for entering the cash he has in the cashier.
After the closure, the amount of the closure will not be visible for the waiter. When a user with higher rights logs in, they will see a closure with the amount that, according to the system, was actually in the cash register.