Inventory

Inventories give you an overview of all stock cards and help you align the system status with reality. After you complete an inventory, the quantities on the stock cards are updated according to the values you entered.

English subtitles are available in the video.

Creating an inventory

1. Go to the Inventories section.

2. Click the + New inventory button in the top right corner.

3. Select the Warehouse for the inventory.

4. Select the Date 

   • Now – an inventory at the current time,

   • In the past – a backdated inventory, up to 45 days back.

5. If needed, you can add a Note to the inventory (e.g. “reconciliation inventory”).

6. Below, you will find a list of all categories of your stock cards and individual stock cards.

7. By clicking Show all categories or Hide all categories, you can choose the view that suits you best for doing the inventory.

8. In the Quantity column, enter the actual stock level of the stock cards. If you do not enter a quantity for some items, they will not be shown in the inventory details.

9. Click Save.

Handling shortages and surpluses

If, after entering the actual quantities, you get a shortage or surplus, we recommend checking whether:

• any stock-in entry is missing,

• you do not have a duplicate stock-in entry,

• the quantity to deduct is set correctly in the recipe.

Simply click the name of the product directly in the inventory – the stock card detail will open, where you can check and edit all of this information.

If all this information is correct, it is most likely a physical issue (e.g. loss or missing goods) that needs to be resolved internally in your venue.

Editing an inventory

• To edit a specific inventory, click the pencil icon – an inventory can be edited up to a maximum of 45 days back.

• If your inventory was not done correctly, you have 45 days to make a backdated adjustment. 

• For inventories carried out more than 45 days ago, the only option is to create a new inventory.

Printing an inventory

You can print the inventory as a clear table for manually filling in quantities. You can choose whether the list of stock cards is displayed in one or two columns.