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Products

All sales items are managed in the Setup → Products section. The top part of the page is used for creating new products, while the bottom part with the table is intended for working with products that have already been created – editing, changing settings, bulk actions, or linking them to inventory through recipes.

English subtitles are available in the video.

Creating a new product

At the top of the page, you create a new product. Simply fill in the basic details and click the New item button.

Note: Before creating a product, a specific Location must be selected in the top left corner where you want to create the product. If you have selected the All locations option, the product will be created in all locations.
  1. Item name – the name you will see in the Storyous application and on the customer receipt.
  2. Item price – the selling price including VAT, which is shown to the customer on the receipt.
  3. VAT – the value-added tax rate. Select the rate that applies to the given product.
  4. Print order tickets – determines whether and where the product should be printed on order tickets to the kitchen or bar (e.g. no printing, a specific printer).
  5. Categories – the product category in which the product should be displayed.
  6. Product description – an optional field, useful for the Daily menu feature, because the text will be shown on the printed menu.
  7. Show in app – if the box is ticked, the product will be displayed in the Storyous app on the device; if it is not ticked, the product will only be available in the administration.

Note: To make newly created or edited products appear on the device:

  1. check in the web administration that Show in app is ticked,
  2. the product is assigned to a category (not Unassigned),
  3. in the Storyous app on the device, log out and log in again using the profile icon in the top right corner.

After logging in again, you will see the newly created categories and products in the app exactly according to the administration settings.

Working with existing items

Below the form for creating a new item, there is a table where you can see all products in the selected category. This is where you continue working with them.

In the table, you can:

  • directly edit the basic product details, such as the name, price, unit, VAT rate, and display on the device,

  • change the printer for printing order tickets – after clicking the selected printer, you can also set highlighted printing, which helps staff better navigate orders – for example, to distinguish which dishes they prepare themselves and which are only served at the same time but prepared at another station

  • in the Recipes column, create or edit a recipe – if you use inventory management, you can link the product to inventory through a recipe, and you can find the detailed procedure in the article Recipe,

  • click the bin icon to delete the product,

  • click the pencil icon to open Advanced product settings, which are explained below,

  • change the order of products using the drag-and-drop function via the icon with six dots next to the product.

Tip: When working with a larger number of products, we recommend using the Bulk actions function, which saves a lot of time. You can find a detailed description in the article Bulk actions function.

Advanced product settings

Open the detailed product settings by clicking the pencil icon in the Action column. The Edit product window will appear, where you will find all available fields and options for the given item.

In the Edit product window, you can set:

  • Item name – the name displayed in the app and on the receipt.
  • Product description – additional text (e.g. for the Daily menu), which may be used on printed materials.
  • Categories – the category of products to which the item belongs.
  • EAN – the product barcode (if you use a scanner).
  • Unit – the unit in which you sell the product (pcs, l, g…).
  • VAT – the value-added tax rate.
  • Print order tickets – printing orders/tickets to the kitchen or bar; for some products, you can additionally set highlighted (bold) printing for better staff orientation.
  • On tablet – determines whether the product will be shown in the Storyous POS app on the device; useful for hiding internal items, for example, that are only marked exceptionally.
  • Do not print on receipt – the product will be printed on the order ticket, but it will not be printed on the customer receipt (e.g. internal kitchen notes, information about serving additional portions, etc.).
  • Always ask for price – during sale, the price is entered directly on the cash register; useful for items with variable pricing (e.g. products sold by weight or special services).
  • Price level – if you have multiple price levels set for a product, the application will offer you the appropriate price to choose from when ordering. For more information, see the article Price level.
  • Tags – using tags, you can filter products more easily in overviews (e.g. by assortment type or promotions).
  • Image – upload a product image, which can be displayed in the application, but only on large tablets.

At the bottom of the window, you will find the following buttons:

  • Save – saves changes to an existing product.
  • Save as new item – creates a new product with the same parameters; suitable if you want to quickly clone similar products (e.g. different drink sizes).